HR Administrative Assistant (Front Desk)

Minneapolis, MN

Our company is seeking a skilled front desk administrator to join our team to support Dolphin Group Companies and the entities within. In this role, the Administrative Assistant will be supporting and contributing the staffing and recruiting teams (70%) and HR (30%). If detail, accuracy, and follow through are your thing, then this is the role for you!

The Dolphin brand has 50+ years of staffing and search experience in the MN market. We have connected thousands of people in our community to find contract, contract to hire, and direct hire roles. We partner with top MN companies to find our talented job seekers life-changing opportunities.

This position is fully on site in Roseville, MN, so only local candidates will be considered.

1. Ensure the front desk is covered during business hours
  • Greet guest candidates, employees and vendors with a friendly and helpful presentation
  • Set up candidates and employees on computers for paperwork and testing
  • Notify Staffing when a candidate/employee has arrived for an appointment and before a candidate/employee leaves the building; they may have additional follow-up with them
  • Keep lobby area, interview rooms, and front desk clean and organized

    2. Calendar management and preparation
  • Determine candidate’s/employee’s arriving for daily appointments to establish which client they are associated with and what will be needed when in the office (ex: presenting I-9 documentation, drug test, client specific paperwork, etc.)

  • 3. Notify staffing before a candidate/employee has arrived for an appointment and inform the recruiter if paperwork is completed

    4. I-9 Document Management
  • Complete Section 2 of I-9 with documents presented by employee
  • Copy and email any List A doc to HR

  • 5. Background check process
  • Enter all background checks
  • Conduct initial examination of the background results and determine initial pass or fail based on criteria
  • Forward background checks with questionable issues to the Crimes Committee for review
  • Document all results and attach copies where appropriate

  • 6. Drug test process
  • Begin the drug test process by scheduling the employee’s appointment, call the employee for follow-up, and send appropriate emails/texts
  • Document all results and attach copies where appropriate

  • 7. FMLA Notices
  • Monitor FMLA log daily for employee’s that have missed four or more days of work due to circumstance
  • Ensure that all eligible and ineligible employees have been sent the appropriate notices
  • Document employee files accordingly in a prompt manner

  • 8. NAPS – Internal
  • Monitor and enroll Staffing Consultants in the NAPS Certification Program
  • Ensure testing is completed by the due date
  • Communicate results to the appropriate Director

  • 9. Additional Responsibilities and other duties and projects as assigned to contribute to the success of the organization

  • Critical eye for detail and overall high level of DAF (detail, accuracy, and follow through)
  • Two-year degree from a college or technical school, with 3-6 months of related experience and/or training.
  • 1+ year of administrative experience in an office environment
  • Proven reliability by a great attendance record from job history
  • Personable and professional demeanor with willingness to help and coordinate as needed, while making a first impression for the company
  • Language Skills: Demonstrate strong written and verbal communications
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
  • Ability to write routine reports and correspondence.
  • Ability to speak effectively to employees and organizations.
  • Mathematical Skills:
  • Ability to work with mathematical concepts, such as probability and statistical inference.
  • Ability to apply concepts, such as fractions, percentages, ratios and proportions to practical situations.
  • Reasoning Ability: Ability to solve practical problems and deal with a variety of situations where only limited standardization exists.
  • Interpret a variety of instructions furnished in written, oral, diagram or schedule form.
  • Set priorities and exercise independent judgment.
  • Uphold integrity with confidential matters and materials.
  • Post Date: 05.18.2022

    Salary: Dependent on Qualifications

    Shift: 1st

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    If you would prefer to speak directly to a Humera Staffing Consultant, please call us at 612-977-1440 and reference OrderID 814700

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    For more than 45 years you may have known us as Dolphin Staffing - a name synonymous with quality temporary, and direct hire employment in the Minnesota. Today we are Humera - a boutique staffing agency that specializes in the placement of the best and brightest administrative and professional talent for contract, contract to hire and direct hire opportunities. Although we have changed our name, we continue to provide flexible career opportunities across a broad range of industries and with companies large and small. We invite you to become part of our elite workforce today!

    Humera Administrative and Professional Staffing is an Equal Opportunity Employer.