Administrative Assistant

Minneapolis, MN

This position will provide administrative support to engineers, architects, contractors and executive staff members. Under the direction of the Records Coordinator, this person will assist in organizing record keeping, documentation and correspondence regarding construction projects and perform all related administrative duties. Key duties will include assisting in the formatting and preparation of planning documents, including long term comprehensive plans and zoning ordinances. Other duties will include typing correspondence, making photocopies, distributing information, screening calls, answering inquiries, entering data and making referrals as required.

Duties

  • Convert Adobe/PDF documents into Microsoft documents; this includes editing converted documents and redesigning formats where necessary.
  • Serve as back-up to the front desk.
  • Type letters, memos, correspondence, reports, etc.
  • Open, date stamp as required, and distribute incoming mail.
  • Proofread and distribute service disruption notices to appropriate stakeholders and maintain contact lists.
  • Attend departmental staff meetings.
  • Submit monthly utility bills to accounts receivable for processing.
  • Photocopy materials.
  • Assist with record retention processes.
  • Incorporate the goals, objectives and operating philosophy of the Commission into the management of daily activities.
  • Perform other duties as assigned.
  • Maintain departmental calendar

Requirements

  • Two years post-secondary education in business or related field.
  • Five years of experience performing administrative support where the primary duties included distributing information, responding to requests, typing, editing and formatting documents.
  • Intermediate proficiency in Microsoft Outlook and Microsoft Word.
  • Basic experience with Adobe Acrobat, including creating forms.
  • Ability to work independently on multiple tasks and allocate time efficiently.
  • Demonstrated ability to communicate effectively with a broad range of customers.
  • Demonstrated organizational skills and attention to detail.
  • Ability to work as a team player in a priority-driven environment.
  • Ability to pass and maintain the background and security clearances required by employer.
  • Experience working in an engineering, architectural or construction office.
  • Experience maintaining or creating construction or design standards.
  • Experience working with construction specifications.
  • Ability to read architectural or engineering drawings and understand material specifications.

Post Date: 09.10.2019

Salary: Dependent on Qualifications

Shift: 1st

Interested in this Job?

Please Login, Register or you can apply as a guest

Sign In

If you would prefer to speak directly to a Humera Staffing Consultant, please call us at 612-977-1440 and reference OrderID 816644


Like what you see? Share this job opening with your friends and family.

For more than 45 years you may have known us as Dolphin Staffing - a name synonymous with quality temporary, and direct hire employment in the Minnesota. Today we are Humera - a boutique staffing agency that specializes in the placement of the best and brightest administrative and professional talent for contract, contract to hire and direct hire opportunities. Although we have changed our name, we continue to provide flexible career opportunities across a broad range of industries and with companies large and small. We invite you to become part of our elite workforce today!

Humera Administrative and Professional Staffing is an Equal Opportunity Employer.